AGM held on Sunday 18th November 2012 at Marston Farm Hotel.
The meeting opened at 12.00hrs. by Graham Redrup (Secretary)
Committee members present were, Dave Bloor, John Young, Graham Redrup, Sam Milner, Dave Smith, Phil Humphrey, Kim Spencer, & Clive Blake.
Apologies for absence were received from, Angus McLeod, Graham Jeffery, Martin Pratt, Scott Ingram, Chris Chapman, Martin Pink, Dave Rodgers, Pete Churchill, Piers Richardson, Paul Hulme, & Richard Darby.
The minutes of the 2011 AGM meeting were proposed to those present and unanimously accepted.
Dave Bloor (Chairman) Dave spoke about the busy year for the club, we had completed appearances at over 15 events the length & breadth of the country, and of course some overseas. He stated how the shows had been a great success with some of the members gaining awards for their efforts, as well as merchandise sales and club promotion, he thanked all those that had helped in any way to carry this out. He also brought to everyone’s attention the fact that with the help of Dick Hertzberg & The London Motorcycle Museum the P1 had been extensively used at many of the shows. He mentioned the success of the LPW meeting at the NMM. He stated that Beezumph had been a success but was very nearly cancelled through lack of early funding and stated how it was a real crisis, not just scare mongering. He closed by thanking John Young for his 10 years on the committee as Treasurer, as he is now stepping down from the post.
Graham Redrup. (Secretary) Graham reported that he had continued with usual secretarial duties and helped at various events, and had again handled the Beezumph track entry and ticket sales. He also thanked the members for the huge and most welcome remarks & thanks that are received concerning Beezumph ticket sales, entries, & the event.
Sam Milner. (Membership) Sam stated that membership had stayed at approx 1,000 members and mentioned how we seem to loose about the same numbers as we gain, many people seem to leave the club and re-join a few years later, he could not give an explanation as to why this happens. He also again mentioned his concern with the increase in overseas postal charges.
Phil Humphrey. (Spares) Phil stated that similar to last year regarding enquiries. He is continuing to keep in touch with all relevant retailers and suppliers of new parts. He also stated that it would seem there is still a regular movement of machines & parts back into the UK.
Dave Smith (Editor & Webmaster) Dave remarked that he was receiving a steady flow of material for TE and that it is all used, but was slow from overseas. He stated that Iain Strong had volunteered to take over the club website and the transition was progressing steadily. He also stated that the website traffic regularly peeked with certain events like the moped charity runs. He went on to say how development was in hand to bring in on-line membership renewals and merchandise sales etc.
Kim Spencer. (Merchandise) Kim reported that the merchandise year had been steady & the calendars had sold well to complete the year. He was expecting the merchandise sales to improve when they are available on-line.
Clive Blake. (Archivist & Machine dating) Clive stated that he was continuing to convert the machine dating records from microfiche onto CD as & when funds allowed, and how machine dating was ongoing for members. He remarked that he had received little interest from members regarding a Hurricane register, or a register for machines for film or promotional work. He also remarked about machines returning to the UK from overseas.
Angus McLeod (Technical Secretary) Angus was unable to attend but sent a report that was read by Dave Smith. He reported a steady stream of technical enquiries & questions and he was writing more for inclusion in TE.
John Young. (Treasurer) John spoke of the club finances and supplied account sheets to those present, he explained in detail the complete situation and health of the club finances.
MOTIONS FOR DEBATE
None where received.
ELECTION OF OFFICERS for 2012/2013
The following Committee members were all prepared to stand for re-election.
Dave Bloor — Chairman
Graham Redrup – Secretary
Sam Milner – Membership Secretary
Dave Smith – Editor & Webmaster
Kim Spencer – Merchandise
Phil Humphrey – Spares Liaison
Clive Blake – Archivist & Machine dating
Phil Humphrey – Spares Liaison
Angus McLeod – Technical Secretary
A block vote was taken and carried, as there were no further nominee’s for these positions.
Due to John Young stepping down from the position of Treasurer, the position is now vacant.
Dave Lord was proposed by Graham Redrup & seconded by John Young.
A vote was taken, unanimously in favour for. Dave Lord is now our new club Treasurer with immediate effect
Peter Nicholson reported how the team had tried lots of changes with their organising of B 21, and how it had been so tight on finances as to only £7 profit on the eve of the event, although ending with a reasonable figure due to so much ‘on the day’ entries & attendance. He did offer to take it on again for a Beezumph 22, if there is one, and clearly pointed out all the risks involved. He passed on his thanks to all who helped with the running of B21.
ANY OTHER BUSINESS.
BEEZUMPH 22, the future.
Dave Smith explained to those present the difficulties and problems encountered with the organising of a Beezumph or similar event, he remarked how every year we are finding ourselves in the same position not knowing where we stand, or having anything at all in place. He proposed that we produce a ‘long term plan’ using a small team, to look into all ideas and possibilities for several years ahead. He also mentioned that we did have some figures for track hire for 2013 and that MSV had reduced many of their prices, presumably as a sign of the current situation. Much discussion then took place, and several ideas from both sides were given, these were taken on board. A proposal was then made,
That the Beezumph working party (for want of a better name) is being established to, or at least attempt to, produce a long term plan. But it is for the committee and the Beezumph 22 organising team toexplore all avenues to run a Beezumph Rally in 2013 providing they are satisfied it is of no high risk to the clubs future.
Proposed Dave Lord, Seconded Peter Bates,
Vote for – unanimous
The Founders Cup was presented to Alan Thompson.
The Slippery Sam Trophy was presented to Fernando Perez Velasco (Piru).
The Transatlantic Trophy was presented to Bill Crosby.
Meeting closed at 14.00hrs.